ASAIDS (“we,” “our,” “us”) is committed to safeguarding the privacy and personal data of all individuals who interact with our website, programs, and services. This Privacy Policy explains how we collect, use, store, share, and protect your information. It also outlines your rights and choices regarding your personal data.

We believe that transparency and trust are fundamental to our mission of multiplying dignity and empowering communities. Therefore, this document is intentionally comprehensive and detailed, exceeding 2000 words, to ensure clarity and accountability.

1. Scope of this Policy

This Privacy Policy applies to:

• Visitors to the ASAIDS website (https://asaids.org).
• Applicants submitting forms through our Career section.
• Volunteers, trainers, and participants in ASAIDS programs (including Business For Movements and Pioneer Business Planting).
• Donors, partners, and stakeholders engaging with ASAIDS digitally.
• Any individual whose personal data is collected, processed, or stored by ASAIDS.

It does not apply to third-party websites linked from ASAIDS unless explicitly stated.

2. Information We Collect

We collect different categories of information depending on your interaction with ASAIDS:

2.1 Personal Identification Data

• Full name, date of birth, nationality.
• Contact details (email, phone number, address).
• Identification documents (if required for compliance).

2.2 Professional and Application Data

• Education, skills, work experience.
• Motivation statements and responses in application forms.
• References provided voluntarily.

2.3 Technical and Usage Data

• IP address, browser type, operating system.
• Pages visited, time spent, navigation patterns.
• Cookies and similar technologies for analytics.

2.4 Financial and Donor Data

• Payment details (processed securely via third-party providers).
• Donation history and preferences.

2.5 Sensitive Data

We may collect sensitive data (e.g., health information, religious affiliation) only when strictly necessary for program participation and always with explicit consent.

3. How We Use Your Information

We use your data for the following purposes:

• Recruitment & Volunteering: To evaluate applications, communicate with candidates, and manage volunteer programs.
• Program Delivery: To enroll participants, track progress, and provide mentorship and training.
• Donor Relations: To process donations, issue receipts, and maintain donor engagement.
• Website Functionality: To improve user experience, personalize content, and ensure security.
• Legal Compliance: To meet regulatory requirements in Mozambique and internationally.
• Future Opportunities: To consider applicants for future roles and initiatives.

4. Legal Basis for Processing

ASAIDS processes personal data under the following legal bases:

• Consent: When you voluntarily provide information (e.g., application forms).
• Contractual Necessity: When data is required to fulfill agreements (e.g., volunteer commitments).
• Legitimate Interest: For program improvement, donor engagement, and organizational growth.
• Legal Obligation: To comply with applicable laws and regulations.

5. Data Sharing and Disclosure

We do not sell or rent personal data. However, we may share information with:

• Authorized Staff: For recruitment, program management, and donor relations.
• Trusted Partners: Service providers offering IT, payment processing, or training support.
• Legal Authorities: When required by law or to protect ASAIDS’ rights.
• Global Network Affiliates: Within ASAIDS’ federated structure, for mission alignment.

All third parties are bound by confidentiality and data protection agreements.

6. Data Retention

• Applications: Retained for 2 years unless deletion is requested earlier.
• Volunteer Records: Retained for the duration of service plus 5 years.
• Donor Records: Retained for 7 years for financial compliance.
• Technical Data: Retained for up to 12 months for analytics.

7. Data Protection Measures

We implement robust safeguards:

• Encryption of digital submissions.
• Secure servers with restricted access.
• Regular audits and compliance checks.
• Staff training on data privacy.
• Incident response protocols for breaches.

8. International Data Transfers

As ASAIDS operates globally, data may be transferred across borders. We ensure compliance with international standards such as GDPR and African Union data protection frameworks.

9. Your Rights

You have the right to:

• Access your personal data.
• Request corrections to inaccurate information.
• Request deletion (“right to be forgotten”).
• Withdraw consent at any time.
• Object to processing based on legitimate interest.
• Request data portability.

Requests can be made via privacy@asaids.org.

10. Cookies and Tracking Technologies

ASAIDS uses cookies for:

• Session management.
• Analytics (Google Analytics, internal tools).
• Personalization of content.

You can manage cookie preferences through your browser settings.

11. Children’s Privacy

ASAIDS does not knowingly collect data from children under 16 without parental consent. Programs involving minors require explicit guardian authorization.

12. Updates to this Policy

We may update this Privacy Policy periodically. Changes will be posted on the ASAIDS website with updated “Last Revised” dates.

13. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, contact:

ASAIDS Privacy Office Email: privacy@asaids.org Website: https://asaids.org

14. Values Behind Our Privacy Approach

• Transparency: Clear communication about data practices.
• Trust: Safeguarding dignity through responsible data use.
• Empowerment: Giving individuals control over their information.
• Global Standards: Aligning with international best practices.
• Mission Alignment: Ensuring privacy supports poverty eradication and empowerment.